Be ready before every grant report is due.
GrantReportKit turns award letters and grant agreements into a clear report-readiness plan: deadlines, deliverables, required financial and impact data items to collect, owner checklists, and reminder dates.
No payment required to request a setup spot. We'll review your needs first.
If we cannot find useful reporting deadlines, deliverables, or required data items in your documents after payment, we refund you.
Final report due: Apr 30, 2025
Renewal deadline: Jun 15, 2025
Northstar Community Foundation
Annual report due
Riverdale Family Fund
Mid-year progress report
Maple Valley United
Final report + financials
Grant reports fail when teams are not ready — not just when they forget the date.
Most teams don't only miss reports because they forgot the date. The harder part is realizing too late that the financial data, impact numbers, stewardship notes, or program updates were never collected consistently.
Requirements buried across documents
Financial data, impact metrics, and deliverables are scattered across award letters, emails, and portals.
Data collection starts too late
Teams realize they need financial or impact numbers weeks before the report is due — not months before.
Nobody owns each piece
Finance, programs, and leadership all need to contribute — but who is tracking what?
Last-minute scramble before deadlines
Pulling everything together close to the deadline creates stress, errors, and risk to future funding.
From award letter to report-readiness kit.
You send us the documents after review. We extract the reporting deadlines, deliverables, required data items, and reminder dates into something your whole team can use.
Grant Award Letter
Northstar Community Foundation — 2024
“The final narrative and financial report is due no later than April 30, 2025.”
“Grant period: Jul 1, 2024 – Jun 30, 2025”
“Required: narrative report, financial summary, and outcome measurements”
Your Report-Readiness Kit
Northstar Community Foundation grant
Required report items:
Reminder schedule:
30 days
Mar 31
14 days
Apr 16
3 days
Apr 27
How GrantReportKit works
Four steps. No software to learn. No login required.
Tell us about your active grants
Fill out the setup request form. We’ll review your needs and confirm if your grants are a good fit for the beta.
We send payment and sharing instructions
If it’s a good fit, we’ll send a payment link and a secure way to share up to 5 award letters or grant agreements.
We review your documents
We read each award letter or grant agreement and extract deadlines, deliverables, required data, and reporting requirements.
You receive a report-readiness kit
A clean plan your team can use: deadlines, deliverables, required financial and impact data items to collect, owner suggestions, and reminder dates.
Your report-readiness kit includes
One $49 setup. Eight deliverables. A practical setup to help your team stay ready.
Grant report deadline tracker
Every report due date across all your grants in one clear spreadsheet.
Reporting requirements checklist
What each funder expects: narrative, financials, outcomes, attachments — listed per grant.
Financial data items to collect
Budget vs. actual, expenditure summaries, and financial documentation each funder requires.
Impact/program data items to collect
Outcome metrics, beneficiary counts, program milestones, and narrative deliverables identified per grant.
Suggested owners for each item
Who should be responsible for collecting each piece — finance, programs, or leadership.
Reminder dates before reports are due
30, 14, and 3-day reminders so your team has time to collect data before the deadline.
Board-friendly summary
A one-page overview your board chair can read in two minutes.
Optional Google Calendar import
An .ics file you can drop into Google Calendar or Outlook for deadline alerts.
Built for small nonprofits managing multiple grants
GrantReportKit is best for small nonprofits managing multiple active grants, especially when program, finance, and leadership teams all need to contribute information before reports are due.
Good fit
- You manage 3–20 active grants
- Multiple people need to contribute data before reports are due
- You use spreadsheets, shared drives, or email to track what funders need
- Your board asks about reporting readiness and upcoming deadlines
- Grant reporting knowledge lives in one person’s head
Not the right fit
- You already use a full grant management platform
- You only have 1–2 simple grants (calendar reminders may be enough)
- You need grant discovery or proposal writing help
Beta setup: $49 one-time
Request a setup spot first. If your documents are a good fit, we'll send you a payment link before starting the manual setup.
No subscription. No recurring fees.
What's included
- Up to 5 award letters or grant agreements
- Report deadline extraction
- Reporting requirements checklist
- Required financial and impact data items to collect
- Required report items and deliverables
- Suggested owner/reminder plan
- 30 / 14 / 3-day reminder schedule
- Board-friendly summary
- Optional Google Calendar import file
We'll review your needs first. You only pay if your documents are a good fit.
Refund guarantee: If we cannot find useful reporting deadlines, deliverables, or required data items in your documents after payment, we refund you.
Frequently asked questions
Stop scrambling before every grant report is due.
Request a setup spot today. If your documents are a good fit, you'll get your clean report-readiness kit within 3–5 business days of payment and document access.
Request your $49 beta setup
Tell us about your grants first. If your documents are a good fit, we'll email you a payment link and set up your report-readiness kit manually.
No payment is required to request a setup spot.